Privacy Notice for HCPs – published on the Company’s Website
Dear Doctor / Health Care Professional,
We take your privacy very seriously and we commit to respect it to the sector’s highest standards. For this reason we wish to provide up-to-date information as to how A.MENARINI Middle East & Africa FZ LLC (Dubai Science park, North Tower,14th Floor ,office 1401-1405) processes your personal data.
1. What we can do with your Data
The personal data you are conferring or have previously conferred on occasion of previous contacts with us may be processed by the Company for the following purpose:
- “Scientific Information Activities”, also performed via digital communication media as emails. Scientific Information Activities include surveys and invitations in event, including events delivered via digital means.
2. What Data we collect
The personal data which we may process ("Data") are the following: (1) Professional/Academic Title; (2) Name; (3) Surname; (4) Date and Place of birth; (5) year of graduation; (6) Gender; (7) Tax Number / Social Security Number /National Insurance Number; (8) Correspondence and visit address (street, number, city, county, as well as email address and details of any other digital account); (9) visit times; (10) work phone number; (11) professional mobile phone number; (12) Work sector; (13) Additional academic and professional qualifications/ specialisations; (14) average number of registered patients; (15) job position (e.g. Consultant Cardiologist, Manchester Royal Infirmary; Head of Cardiology Unit, Leicester General Hospital); (16) conventions with the National Health System; (17) Data related to the Scientific Conferences and other symposia attended by the HCPs and supported by the Company; drug samples management records; (18) the use and/or viewing, on your part, of our electronic/digital informational materials; (19) other information pertaining to your profession and preferences with regards to the services we offer.
Consent to Data processing is required to enable us to perform our Scientific Information Activities and for this reason we ask you to provide at least the above data highlighted in bold fonts: if you withhold them we will be unable to address any Scientific Information activity to you. Furthermore, your data may also be processed without your consent in order to fulfill obligations stemming from laws, regulations, as well as to enforce or defend a legal right judicially.
3. How we process your Data.
Data are processed both in paper and electronically and entered into the company system in line with the applicable laws –including the aspects pertaining to data security and confidentiality– and according to the principles of fair and lawful processing. Your Data shall be stored only as long as strictly necessary to fulfill the goal for which they were collected; in any case, the criterion used to determine the end of the storage period takes into due account the need to comply with any relevant legal requirement, the principle of data minimisation and the need to rationally manage the Company’s records. We may store your data even after the end of our activities towards you, but only for as long as necessary to fulfill contractual and legal obligations as well as to fulfill the purposes listed above. We update and maintain our databases so as to ensure your Data are always accurate and correct.
4. Who can access your Data
Data may be processed by staff belonging to the following categories: administrative staff, reps, product managers. Data may also be processed by all those other members of staff who may need to do so by reason of their job duties. In addition, Data may be communicated to the Company’s parent company A. Menarini IFR Srl, based in Florence (Italy), as well as to other companies of the Menarini Group, for organisational, administrative, financial and accounting reasons. Also, we may communicate your Data to the National and local Health Authorities, other health centres and universities, accreditation bodies as well as other recipients to whom your Data shall be disclosed pursuant to laws or regulations. In addition, in relation to the above obligations and purposes, Data may be used by external service companies, such as suppliers, “ISP” and “Cloud Computing” service agencies, and event organisation entities, professional service providers and consultants on our behalf. Such entities/ individuals will act, as the case may be, as data controllers or data processors listed above and in line with the applicable law. As far as Data transfers to countries which may not guarantee the same protection standards or adequate public authority controls as in the EEA area, we inform you that Data processing will take place only in accordance with the provisions set forth by the laws in force.
5. Your Rights to Access and Control your Data
You may at any time contact us at dpo@menarini-uae.com as well as to other addresses in order to exercise your rights including: knowing whether or not any Data referring to you is being processed by us; access your Data; verify the Data’s content, origin, exactness, location (including, where applicable, the Third Countries where the data might be), obtain a copy of the Data; ask that the Data are supplemented, updated, amended; in the circumstances set forth by the law, ask that the processing is restricted, that Data are deleted, anonymised, frozen; oppose to profiling operations and/or exercise the relevant marketing/advertising restriction; contact the most competent (supervisory) authority as to the processing of Data for legitimate reasons. Likewise, you may at any time withdraw consent (although this will not impair the lawfulness of the processing operations performed before your consent’s withdrawal) lodge a complaint with the competent Authorities and courts.